Task & room management

Your ops run on autopilot.

From the moment a guest books to the moment they check out, every task that needs to happen — cleaning, prep, upsell fulfilment, recurring ops — is generated, assigned, tracked, and verified automatically. Managers can still remain in the loop, assigning staff, sending tasks, and overseeing execution.

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Auto-generated tasks

The right task, for the right room, before anyone has to ask.

Every task type your property uses — Hostaway's built-in cleaning types and your own custom prep tasks — lives in one place with its own editable checklist.

Purchase-triggered custom types

When a guest purchases a service, the matching task auto-generates — with the correct room, date, and reservation linked — no manual entry required.

🌹 Romance Package Prep auto: romance 🐾 Pet Amenities Prep auto: pet fee, pet 🔌 EV Charging Setup auto: ev charging 🪵 Firewood Restock auto: firewood 🎁 VIP Package Fulfilment auto: vip package 🕐 Late Checkout Prep auto: late check
Task Management checklist overview — all task types including built-in Hostaway types and custom purchase-triggered types
Scheduled & ad-hoc ops

Ops that don't come from bookings still run on schedule.

Not everything on your property is triggered by a guest. Recurring maintenance, daily checks, and seasonal prep need to happen regardless of who's staying. We handle those too.

🔁 Recurring schedules

Set daily, weekly, or monthly recurring tasks for anything not tied to a guest — sauna cleans, firewood checks, maintenance inspections. They sync to Google Calendar as a single native recurring event, not one entry per occurrence. They run indefinitely without anyone needing to reopen the dashboard.

📋 One-off tasks

Something unplanned comes up — pick a task type, room, date, and priority and it's in the system in seconds. Flows into the same task list as everything else.

📅 Google Calendar sync

Every task syncs automatically to Google Calendar, giving a holistic view of what's happening across the property. When a task is completed, it's marked as Done on the calendar too — no manual updates needed.

Checklists & staff execution

Staff know exactly what to do. Management knows it's done.

Every task type has its own editable checklist. Staff work through it step by step on their phone. When it's done, they upload a photo — sent straight to management as verification.

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Editable checklists per task type
Add, remove, or reorder steps for any task type — built-in or custom.
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English & Spanish
Checklists available in both languages. Staff see the version that works for them.
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Step-by-step progress tracking
Management sees live progress on every task — how many steps done, how many remaining.
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Photo verification on completion
Staff capture and upload a photo when marking complete. Sent directly to management. Rooms signed off before guests arrive.
Staff checklist in progress — 6 of 11 steps completed with remaining steps visible
How it all connects

One task list. Every source.

Whether a task came from a Hostaway checkout, a guest purchase, a recurring schedule, or a one-off — it flows into the same unified task list, gets assigned to the same staff, and tracks the same way.

Hostaway checkout

Cleaning tasks triggered automatically from booking data

Guest purchase

Upsell prep tasks auto-generated when a service is bought

Recurring schedule

Daily, weekly, monthly ops running without anyone creating them

One-off task

Ad-hoc work added in seconds, tracked identically to everything else

↓ All sources flow into one unified task list — assigned, tracked, and verified the same way
Included in every tier

Task management is part of your package from day one.

No add-ons, no separate platform. Task management is built into every Noodle setup — Foundation, Growth, and Full Service.

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