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Task & room management

Your ops run on autopilot.

From the moment a guest books to the moment they check out, every task that needs to happen — cleaning, prep, upsell fulfilment, recurring ops — is generated, assigned, tracked, and verified automatically. Managers can still remain in the loop, assigning staff, sending tasks, and overseeing execution.

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Auto-generated tasks

The right task, for the right room, before anyone has to ask.

Every task type your property uses — Hostaway's built-in cleaning types and your own custom prep tasks — lives in one place with its own editable checklist. When a guest purchases a service, the matching task auto-generates with the correct room, date, and reservation linked.

Purchase-triggered task types
Romance Package Prepauto: romance
Pet Amenities Prepauto: pet fee, pet
EV Charging Setupauto: ev charging
Firewood Restockauto: firewood
VIP Package Fulfilmentauto: vip package
Late Checkout Prepauto: late check
Automated task type overview screen

All task types in one place — built-in Hostaway types plus custom purchase-triggered types.

Scheduled & ad-hoc ops

Ops that don't come from bookings still run on schedule.

Not everything on your property is triggered by a guest. Recurring maintenance, daily checks, and seasonal prep need to happen regardless of who's staying. We handle those too.

01
Recurring schedules

Daily, weekly, or monthly recurring tasks for anything not tied to a guest — sauna cleans, firewood checks, maintenance inspections. They sync to Google Calendar as a single native recurring event, not one entry per occurrence, and run indefinitely without anyone reopening the dashboard.

02
One-off tasks

Something unplanned comes up — pick a task type, room, date, and priority and it's in the system in seconds. Flows into the same task list as everything else.

03
Google Calendar sync

Every task syncs automatically to Google Calendar, giving a holistic view of what's happening across the property. When a task is completed it's marked Done on the calendar too — no manual updates.

Checklists & staff execution

Staff know exactly what to do. Management knows it's done.

Every task type has its own editable checklist. Staff work through it step by step on their phone. When it's done, they upload a photo — sent straight to management as verification.

Editable checklists per task type

Add, remove, or reorder steps for any task type — built-in or custom.

English & Spanish

Checklists available in both languages. Staff see the version that works for them.

Step-by-step progress tracking

Management sees live progress on every task — how many steps done, how many remaining.

Photo verification on completion

Staff capture and upload a photo when marking complete. Rooms signed off before guests arrive.

Room 04 · full turnover 6 / 11 steps
Strip and remake all beds
Restock firewood and kindling
Clean and refill outdoor tub
Wipe kitchenette surfaces
Check propane level
Photo verification — upload before marking done
How it all connects

One task list. Every source.

Whether a task came from a Hostaway checkout, a guest purchase, a recurring schedule, or a one-off — it flows into the same unified task list, gets assigned to the same staff, and tracks the same way.

Source 01
Hostaway checkout

Cleaning tasks triggered automatically from booking data.

Source 02
Guest purchase

Upsell prep tasks auto-generated when a service is bought.

Source 03
Recurring schedule

Daily, weekly, monthly ops running without anyone creating them.

Source 04
One-off task

Ad-hoc work added in seconds, tracked identically to everything else.

All sources flow into one unified task list — assigned, tracked, and verified the same way.
Included from Growth up

Task management is part of your package from day one.

No add-ons, no separate platform. Task management is built into every Noodle setup from Growth upward.

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